Accounting Ideas

To be able to analyse invoices, that have already been processed, into different categories.

Not eveyone starts using all the availble options in Sage as soon as they purchase the package. Some grow and learn to use more of the benefits as time passes.

The 'analysis tool' is one of these extremely useful benefits.

Therefore to be able to categories historical purchase invoice entries would be useful. The benefit being that one can retrospectively allocate invoices to particular projects. Projects which may have started some time earlier.

An example being a Sage Accounting user in the construction industry who starts a building project in 2020, does not use the analysis tool. In 2021 learns how to analyses purchase invoices and would like to allocate processed invoices. These old purchase invoices from previous weeks or months have already been entered into Sage Accounting cleared through the bank feeds, reconcilled and included in a VAT Return. They cannot however be analysed as that opportunity has passed.

Retropective allocation to a poject does not have to affect any other aspect of the purchase invoice entry but would provide more relevant up-to-date and correct information.

  • Guest
  • Jun 9 2021
  • Great Minds Think Alike - This Exists Today
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  • Guest commented
    27 Jun, 2022 05:10pm

    Hi! Thanks for the information!
    I take a look at your article to see how it works, and it's difficult to use properly. I'm happy to see it's possible, but the best thing is to be able to make it directrly while entering the bill. Otherwise, it's not possible to register the bill, while waiting for the payment, to have a clear picture of the financial results on a precise moment of the year. The procedure proposed here isn't helpfull in my case. most of my billing is related to a project.

  • Admin
    Adrian Malpass commented
    24 Jun, 2022 01:58pm


    The great news is that you can do this today by using the Correcting Transactions feature, which allows you to not only correct the Ledger Account on posted/reconciled transactions, but also update the Analysis Codes (either change them from empty to a project, or re-allocate from one project to another). To check out how it works, please take a look at this help article:

  • Guest commented
    20 May, 2022 05:33pm

    I have the same problem with my OSBL. I hope it will be avalaible soon!!!

  • Guest commented
    29 Sep, 2021 11:30am

    Thank you for sending this suggestion.

    I support the idea and would also like to add that it would useful to be
    able to see that each invoice has been properly analysed.  At the moment
    it is not possible to check that the invoice has been allocated to a
    cost centre etc without opening the entry.

    Kind regards